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The Leader in RFID Tracking Software, Bar Code Tracking, Document Scanning, Document and Asset Management Solutions	RFID For The Workplace 800-974-RFID (7343)

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RFID Find A File- Find Lost Files

SmartSafe Track Personnel

RFID Find A File- Find Lost Files

SmartSafe Track Personnel

Our Partners

Nigeria Federal Civil Service Commision RFID Records Management Tracking Software
Eric Collins, CEO VirtualDoxx, in Nigeria with the team of Nigeria's Civil Service Commission. Customized RFID File Tracking & Asset Management System

RFID High Density Mobile Filing Room

RFID Police weapons and evidence storage

Files In Mobile Shelving

rfid files in mobile file room

Files in Mobile Shelving Systems provide side view reads of color code labels and easy inventorying with bar code or RFID portable readers

Virtual Doxx
Professional Records Management Software Checkout Solutions

Virtual Doxx Corporation

Professional Records Management Systems

Checkout Solutions

Virtual Doxx file tracking software screens are customized around the specific terminology and functional requirements of each customer, making the software easy-to-use and easy for staff to learn. Virtual Doxx includes a complete configuration tool kit that enables rapid application development. Unlimited data elements and essential meta-data elements are maintained for each record. Bar code and Radio Frequency technologies are supported for real-time location control, file room task automation, file inventories and life-cycle management. Every 'instance' related to each record is stored in detailed chain-of-custody audit trails.

General Information:

User workstations only require a browser and Java
simple graphical User interface
unlimited number of fields
customized data entry & search screens
prints bar code and color-code labels
supports fixed and portable bar code & RFID scanners
a single application can be configure for multiple database views (item types)
complete life-cycle retention management
keeps track of box #'s for archived records
enables 'rights assignment' based on User type
populates and updates by importing host database/spreadsheet files

Records Management:

data entry based on user-defined rules and masks
seamless printing of color-code labels for each new record
allows searching using wildcards and multiple fields
search screen enables ad-hoc report generation
User defined retention rules and life-cycle management
enables batch processing of record location and status changes
email notifications of Record Requests
email notifications of 'overdue' records
browser-page Request interface for casual Users
pick-lists sorted in file sequence
includes standard reports and native reporting tool
report generation creates ad-hoc CSV files
reports display in customizable, spreadsheet views

Request Management:

via web page or full logon
requests emailed and maintained in Request Queue
email notifications at time of Request or at time of deliver to:
- file room
- Requestor and/or Destination
- User that is logged-on
- User that currently holds requested record
includes details of record (identifiers) and when return is expected
Requests automatically 'closed out' upon delivery
automatic, passive Request management via RFID technology

Printing:

fully integrated bar code and color-code label printing using Virtual Labels
includes ability to print a single label with bar code, text, color-coding and RFID (patent pending)
enables printing of electronic forms and groups of eForms based on business process
allows multiple labels for a single record to be printed 'all at once' on a single sheet
allows different labels to be printed based on header parameters
one-click import of database and spreadsheet files for label generation
produces bar code and/or RFID tags for folders, assets, library resources or any kind of item

RFID Mobile Shelving	RFID+File Label (Patent Pending)	RFID Office Door Readers

RFID Workstations are configured for file tracking and transfers within the office.	RFID Check in Check out Stations log files going in and out of the file room.	RFID Portable Readers are used to track and inventory files in the office.


	Records Management Systems, Bar Code & RFID Tracking Software		RFID Records Management Software, Bar Code & Asset Management Systems

VirtualDoxx Offers a Cradle To Grave Solution To Your Project Needs


Strategic Consulting	Strategic Planning	Strategic Development	Strategic Project Management

VirtualDoxx, as a R&D technology giant offers more than just the industry leading Records Management Software or the latest in state of the art RFID Tracking Systems, we offer the ability to fulfill all your records management, records tracking, records conversion, data migration custom label printing. We are one of the few companies in our industry that can do a million records data conversion. We can convert any legacy system data and print and affix to folders a custom label. Our trained conversion department can make any merger or acquisition effortless and error free as to your document management transition.

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