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Virtual
Doxx Corporation
Professional Records Management Systems
Virtual Doxx Checkout Solutions
Virtual
Doxx file tracking software screens are customized
around the specific terminology and functional requirements
of each customer, making the software easy-to-use
and easy for staff to learn. Virtual Doxx includes
a complete configuration tool kit that enables rapid
application development. Unlimited data elements and
essential meta-data elements are maintained for each
record. Bar code and Radio Frequency technologies
are supported for real-time location control, file
room task automation, file inventories and life-cycle
management. Every 'instance' related to each record
is stored in detailed chain-of-custody audit trails.
General
Information:
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User workstations only require a browser and Java
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simple graphical User interface
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unlimited number of fields
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customized data entry & search screens
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prints bar code and color-code labels
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supports fixed and portable bar code & RFID
scanners
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a single application can be configure for multiple
database views (item types)
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complete life-cycle retention management
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keeps track of box #'s for archived records
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enables 'rights assignment' based on User type
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populates and updates by importing host database/spreadsheet
files
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data entry based on user-defined rules and masks
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seamless printing of color-code labels for each
new record
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allows searching using wildcards and multiple fields
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search
screen enables ad-hoc report generation
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User defined retention rules and life-cycle management
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enables
batch processing of record location and status changes
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email
notifications of Record Requests
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email
notifications of 'overdue' records
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browser-page
Request interface for casual Users
- pick-lists
sorted in file sequence
- includes
standard reports and native reporting tool
- report
generation creates ad-hoc CSV files
- reports
display in customizable, spreadsheet views
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via web page or full logon
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requests emailed and maintained in Request Queue
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email notifications at time of Request or at time
of deliver to:
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includes
details of record (identifiers) and when return
is expected
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Requests
automatically 'closed out' upon delivery
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automatic,
passive Request management via RFID technology
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fully integrated bar code and color-code label printing
using Virtual Labels
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includes ability to print a single label with bar
code, text, color-coding and RFID (patent pending)
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enables printing of electronic forms and groups
of eForms based on business process
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allows multiple labels for a single record to be
printed 'all at once' on a single sheet
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allows different labels to be printed based on header
parameters
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one-click import of database and spreadsheet files
for label generation
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produces bar code and/or RFID tags for folders,
assets, library resources or any kind of item
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