Virtual Doxx blends the competing demands of physical and electronic records with seamless origination of physical records, tracking of physical records with RFID or Bar Codes, eForm based transaction management and document scanning for complete Electronic Records. Available installed on internal Servers or from Virtual Doxx's> fortress-class, secure Data Center (hosted solution). We can help you bring your records into compliance with Sarbanes-Oxley, HIPAA and other governmental regulations.

New features available as of September 2011:

ARMS Window and Doorway Monitor Screens
One of the coolest features available in VirtualDoxx/ARMS is passive RFID doorways.
As people walk through a passive RFID doorway, may things happen automatically:

• Proximity sensors, one on the inside and one on the outside of the door, turn on the reader and report your DIRECTION OF TRAVEL - In or Out - to the server

• If the person is carrying an RFID badge, the badge is scanned along with any items that have RFID tags

• Our new RFID Doorway Monitor screen displays an IMAGE of each Item and Badge scanned at the doorway

• The database is updated to show that each item was scanned, and then transfers each item to the Armory (In) or the person's badge (Out)

• A complete audit trail is created.

ARMS now also supports RFID Issue/Return windows - commonly used for both Armories and File Rooms.
Issue/Return windows are not passive, but active - requiring someone INSIDE the window, who controls the transaction, and someone OUTSIDE the window, returning or receiving items.

• The Transaction can be initiated by the person inside scanning a barcode or selecting the user outside the window from a list

• ARMS can display information about the person outside, such as Do Not Arm warning or expired weapon certifications/qualifications

• Any Exceptions identified require an Override by the person inside the window, accepting the exception conditions, which will be recorded in each item's audit trail - for example:

  • Person is Do Not Arm status and should not be issued any weapons

  • Person is not certified for any weapon types

  • Person is not certified for weapon types required for spefic post

  • Weapon certifications are expired

  • Person outside is receiving or returning items not assigned.

  • Person has not returned all items previously checked out

  • etc.

• The person inside must also select the Destination - for ARMS, this is typically the POST that will be manned. Each post can have a list of Required Items to man the post.

This document shows a set of Doorway and Window screen shots
http://www.virtualdoxx.com/documentation/VdoxxRFIDDoorwayMonitor-031711B.pdf //9/20/2010

New features available as of September 2010:

VirtualDoxx Database and OS Support Expansion - EJB3
Since it was created in 2005, the technical architecture on which VirtualDoxx is based and the product direction have always included cross-platform and cross-database support.
Because all VirtualDoxx code is written in Java and uses the Open Source JBoss EJB Application Server.
As of TODAY VirtualDoxx is the only major record/item management application with E-forms and label printing that offers the reality of write once, run [almost] anywhere.
Supported Operating Systems

• Windows XP

• Windows Server 2003

• Windows Vista

• Windows 7

• Windows Server 2008

• Windows Server 2008 R2

• Ubuntu Linux

• Red Hat Linux

• Fedora Linux

• Open SUSE Linux

• CentOS Linux

• Sun Solaris

Supported Databases

• MySQL

• SQL Server 2005

• SQL Server 2008

• SQL Server 2008 R2

Up to this point, VirtualDoxx has supported multiple operating systems - Windows, Linux, and Solaris. But only ONE database - MySQL.

VirtualDoxx is designed around Enterprise Java Beans (EJBs), which are based on the EJB Specification standard.

When VirtualDoxx was created, the current version was EJB2.1, which supports multiple databases, but is now replaced by EJB3.

Oracle Corp. provides an EJB3 FAQ at http://www.oracle.com/technetwork/java/javaee/ejb-jsp-138626.html.

EJBs allow VirtualDoxx developers to focus their energy on the busines logic required for sophisticated records and item management/tracking using RFID and barcodes.

EJBs allow us to offload many important, but routine, tasks to the server, rather than having to write our own code to do the same thing.

The VirtualDoxx application trusts the server and delegates key tasks including authentication, authorization, transaction management, and persistence/database interface to the server.

The server can provide pluggable interfaces for these services. EJBs are designed to connect to everything.

From a software developer perspective, EJBs mean we do NOT have to write a lot of software because the Java and the EJB server handle these:

• Multiple Operating Systems - Java runs everywhere, so VirtualDoxx now supports Windows 7, Windows Server 2008, and Vista, in addition to XP, Windows Server 2003, Linux and Solaris

• Multiple Databases - Java Connector Architecture abstraction of the interface allowing VirtualDoxx to support Microsoft SQL Server 2008 and Microsoft SQL Server 2008 R2

• Security - Java Authentication and Authorization Service (JAAS) provides pluggable security interfaces, with minimal impact to the underlying application:

• - Authentication - UserIDs and passwords are checked automatically at logon. Alternate authentication sources are available via LDAP, providing a pluggable interface.

• - Authorization - User Roles are automatically checked by EJB Authorization. The application can access the list of roles granted to the user and limit access accordingly.

• Transaction management - Transaction start/end points and rollbacks are handled automatically, in conjunction with the transactional database.

• Persistence/database interface - a major goal of EJBs is to abstract the database interface, providing a pluggable interface.

• Java Message Services - Asynchronous Message Processing - key VirtualDoxx processes, such as receiving incoming RFID scans 24X7, rely on secure message queues with guaranteed delivery.

• Concurrency control - support for many users updating the same database(s), possibly across clustered servers on multiple machines.

Rather than changing the the existing VirtualDoxx EJB2.1 code to support multiple databases, we chose instead to migrate to EJB3 and support multiple databases only on EJB3.

The EJB3 version of VirtualDoxx offers many advantages over EJB2.1 that are important to customers, and increase software development flexibility:

• Improved database performance

• Scalability - EJBs can support clusters of servers, extremely large databases, and high transaction loads, as required

• Internationalization - potential to support multiple languages

• Reporting - many new options for database queries and reporting

The EJB3 version of VirtualDoxx includes a cross-platform installer that runs on both Windows and Linux.
Future plans include support for Oracle, Postgres, and other databases that are of interest to VirtualDoxx customers. With EJB3 the work required is minimized. //3/2010

New features available as of March 2010:

VirtualDoxx Integration with Microsoft Active Directory and LDAP
We take security very seriously at Virtual Doxx Corporation, and want to provide the best possible security to all of our customers.

VirtualDoxx customers logon using VirtualDoxx UserIDs and encrypted passwords, providing secure access to the database and application.

The process of Logging On to VirtualDoxx involves two separate processes:

• Authentication - providing a UserID to identify who you are and a Password to prove it

• Authorization - your role(s) and permissions, once you have access to VirtualDoxx, after authentication

Once you have successfully authenticated, via LDAP or via the VirtualDoxx database password, VirtualDoxx check the database to find out what you are allowed to do - this is authorization.

The authorization for each user consists of User Roles and User Permissions

• Roles include VirtualDoxx Administrator, Customer Admin, Project Admin, User, and Requestor - sorted from widest access to most limited access

• Permissions identify the VirtualDoxx projects a user is allowed to access, and the E-forms or Label Design within each project. Each user can be assigned limited access to each E-form:

  • View only privilege - user can only view existing records, not create or update - no date entry screens are provided and records can not be unlocked

  • Create privilige - user can create new records, saving new entries in the database and possibly printing as they are created - date entry screens are accessible

  • Update privilege - records already in the database can be unlocked, e.g. to correct misspellings or information that is stale

In most cases, we check the password for a match in the VirtualDoxx database. But this is not optimal for all customers.

Some customers have a corporate directory server that manages logons, providing standardized, timely managment of new users, departing users, and changes to user permissions.

The most common directory service is Microsoft Active Directory (A-D), but there are other directories on the market from Novell, IBM, Oracle, Siemens, and other.

One VirtualDoxx customer is a nuclear power plant. Their Active Directory manage logons for thousands of users in order to comply with Nuclear Regulatory Commission requirements.

By allowing VirtualDoxx to authenticate each logon against the Active Directory password, VirtualDoxx complies with internal security requirements.

Fortunately, all of these directory servers support a standard interface, known as LDAP - Lightweight Directory Access Protocol.

The VirtualDoxx installer includes an LDAP option, allowing VirtualDoxx to connect to any of these directories.

The benefit to customers is that user passwords no longer need to be maintained in VirtualDoxx.
Users must still be set up in VirtualDoxx, and assigned access to one or more projects in the database, but the passwords in the VirtualDoxx database are IGNORED when LDAP is turned on.

When a user enters a UserID and password into the VirtualDoxx logon screen, if the LDAP interface is active.

VirtualDoxx simply hands off the logon request to LDAP, which in turn sends it to Active Directory or some other directory server.

The directory server simply replies Yes or No to the logon request.

Benefits of VirtualDoxx integration with Active Directory and LDAP:

• VirtualDoxx plugs into existing security infrastructure

• no change in company management of users, logons, and security

• authentication is accomplished via the directory

• but authorization remains within the VirtualDoxx application - defining each user's role(s) and permissions within the VirtualDoxx database

The LDAP integration feature is integrated into the VirtualDoxx cross-platform installer that runs on both Windows and Linux.

We are happy to work with VirtualDoxx customers to integrate our software into your environment as cleanly as possible. //9/11/2009

New features available as of September 2009:

Signature Capture Feature Available
VirtualDoxx now offers signature capture using Topaz signature capture pads and a stylus.
Signature images can be captured and linked to E-forms.

With the latest software, these signatures are incorporated into the VirtualDoxx Audit Trail and the Barcode/RFID tracking screen.

When records are transferred to an outside party, such as a courier, you can easily capture a signature and store it as an image on the server.

The signature image is available for display on demand, or in a printed audit trail report for each item transferred.

New features available as of July 2009:

New ATID Portable RFID reader software
VirtualDoxx now offers advanced multi-function software for ATID portable RFID readers.
ATID portable RFID reader

• find missing files using File Identifier (such as record#) or by RFID Tag ID

• find a single missing file

• find multiple missing files

• Geiger counter function - beeps faster as you get closer to missing file

• inventory a location, scanning all tags

• RFID commissioning - linking barcode or file ID to RFID tag in the VirtualDoxx database

• scan folders into Archive box

Inventory and commissioning transactions are uploaded to VirtualDoxx and processed

New features available as of June 2009:

New VirtualDoxx Server Installer
A beta-version Installer is available, allowing technical staff to set up a VirtualDoxx server.

The installer is similar to InstallShield, but uses an Open Source package named IzPack.

The installer works on Windows or Linux

• Windows or Linux OS must be pre-installed

• MySQL package must be downloaded and installed

• The installer will set up the rest of the server, prompting user for input, as required:

• - server name

• - static IP address

KVM Virtual Machines are supported on Linux

Our Development, Test, and Production VirtualDoxx Internet servers have all been upgraded to run KVM Virtual Machines on Linux.

On each VirtualDoxx server, the Apache web server runs in one VM, while JBoss and MySQL run in a separate VM.

This makes it possible to simply copy a Virtual Machine from one server to another, rather than having to set up a server from scratch.

New features available as of October 2008:

VirtualDoxx Parent-Child Relationships
Many VirtualDoxx customers have only a single type of data in their databases - folders or other items they track.

However, VirtualDoxx can support multiple types of records, and the records can have different relationships.

For example, US Department of Labor tracks two types of files:

• Contract files, each with a color-coded, bar-coded RFID label

• Grant files, with a slighly different color-coded, bar-coded RFID label

But these two types of DOL files are peers - just two types of files.

Other customers have even more complex requirements.

For example the Small Business Administration wants to track two different levels of data:

• Employees - SBA wants a single record defining each employee, including Name, SS# (5 digits), and Home Office

• Employee Files - up to 4 files per year for each SBA Employee:

  • Accountable Property file

  • Payroll file

  • Travel Authorizations

  • Travel Vouchers

VirtualDoxx can model this relationship, linking each Parent Employee record to all of its Employee Files.

The parent Employee level exists only in the database - there is no physical file or label for the employee.

Physical file folders are created for a specific File Type and Year, so only Employee Files records are tracked..

New features available as of December 2007:

Variable Images
VirtualDoxx and VirtualLabels now support Variable Images - images that change for every label or E-form
- This makes possible labels and E-forms with photos of individual employees or other assets associated with each record.

RFID Scanners
VirtualDoxx now supports both portable and fixed RFID scanners:

- The Symbol 9090 portable RFID scanner can be used to perform mobile inventories or find a missing record.
- The Alien ALR-9900 RFID scanner can be used at a workstation or a doorway.
- It supports up to 4 RFID antennas, providing complete coverage of a doorway
- Since each antenna puts out up to 4 watts of radiated energy, it is critical to turn the scanner OFF when not in use.

RFID CheckMate Device
RFID CheckMate Device
New VirtualDoxx RFID CheckMate device can be used in conjunction with a fixed Alien ALR-9900 RFID scanner
- The VirtualDoxx RFID CheckMate device performs critical functions using IN and OUT photo eyes:
- When the either photo eye light beam is broken, the ALR-9900 is automatically turned on to scan all RFID tags within range, and then turned off
- If the IN photo eye light beam is broken, all records for the scanned RFID tags are automatically transferred to the File Room
- If the OUT photo eye light beam is broken, more complex processing is performed eliminating manual processing:
- If any of the scanned records has been previously requested by a user, the destination from the request is used as the Check-Out destination
- If there are no prior requests for the record, but an Employee RFID badge or Location RFID tag is scanned, the Check-Out destination is automatically set to that User or Location
- This allows exact identification of the Check-Out destination, without logging on to any VirtualDoxx screens.
- The CheckMate can be fitted with a light stack - the red, green, and yellow lights indicate whether the scanner is turned on and whether tags have been successfully scanned.

Record Request Updates
The VirtualDoxx Record Request feature has been updated with new RFID capabilities:
- New, simple Record Request web page that allows any authorized user to request a record quickly and easily, without having to download VirtualDoxx
- Record check-outs can be simplified by means of employee RFID badges or a set of RFID tags representing all the locations in an organization
- When a set of RFID tags is scanned, VirtualDoxx checks whether any of the scanned RFID tags are employee RFID badges or RFID location tags.
- If so, all the records included in the scans are automatically checked out to the employee or the location represented by the RFID tag.

New VirtualDoxx features available as of September 2007:
Any VirtualDoxx project can now be set up with a Record Request feature.

A user logged on to VirtualDoxx can request one or more records to be delivered to any location defined for the Project.

When a record request is made, a workflow process is initiated which tracks the request until the requested record(s) have been delivered to the specified destination.

There can be up to 5 parties to a request
- User who is logged onto VirtualDoxx and making the request
- Requestor - in many cases, this is the user making he request, but it is also possible to request a record for another party
- Destination - the location or person to which the record must be delivered
- Current Location - the location or person currently in possession of the record
- Home Location - the location or person who normally keeps the record when it is not 'checked out'

Email Notifications, detailing the record request, can be sent to any or all of the above parties:
- at the time of request
- and/or time of delivery

Each record requested is placed in a Request Queue, which can be viewed online. The queue shows:
- total number of requests in the Request Queue
- date and time of the OLDEST Request in the Queue
- date and time of the MOST RECENT Request in the Queue
- details of each requested record

The Record Request is Closed when the record is transferred to the specified Destination, and removed from the Request Queue.

New VirtualDoxx features available as of July 2007:
VirtualDoxx now supports Radio Frequency Identification (RFID) Record Tracking using state-of-the-art passive Gen2 RFID tags.

VirtualDoxx has always offered Barcode Record Tracking, using barcode labels and scanners to scan the barcode as each record is transferred.

But RFID offers many new capabilities, by applying a Label containing an electronic Chip and Antenna - an RFID 'Tag' - to each record:
- Using an RFID scanner, records can be identified and located from as far away as 40 FEET, even if the file is NOT VISIBLE
- The distance from which an RFID tag can be read is dependent on many factors, including the type of RFID tag used
- RFID scanners are capable of reading ALL the tags within scanning range, rather than one at a time, as with Barcode scanners

However, since RFID scanners and Tags rely on radio frequency signals, they also have limitations:
- Metal shelving, file folder fasteners, paper clips, liquids, walls, and other materials which block, reflect, or attenuate radio signals will affect performance
- Read rates at or near 100% are only possible under optimal conditions, so system design and minimization of radio interference are critical to success
- Optimization of RFID scanning requires careful consideration of environmental factors, tag position, tag orientation relative to the scanner, and other factors

Both Fixed and Portable RFID scanners are available:
- Fixed RFID scanners are often installed in file room doorways, or other key 'choke points', allowing PASSIVE tracking of the movement of records within a facility.
- Fixed RFID scanners typically generate a stronger radio signal than hand-held scanners, resulting in a longer read range.
- Portable, hand-held, battery-powered RFID scanners can be used anywhere within a facility:
  - to take an INVENTORY of records at a particular location
  - or to FIND lost or missing records
The VirtualDoxx database LINKS each unique RFID Tag to the Record attached to the tag.

The unique RFID Tag attached to each Record may also contain a barcode, so that both Barcode and RFID scanners can be used in combination.

Whenever an RFID tag is scanned, VirtualDoxx automatically updates the database to reflect the location of each record scanned.

New VirtualDoxx features available as of March 2007:
VirtualDoxx has been customized to provide comprehensive Weapons Tracking features for use by Governments, Police, Prisons, and Gun Dealers.

Each weapon is identified by Weapon Type and Serial Number.

The entire life cycle of a weapon can be tracked, including a complete Chain of Custody:
- Acquisition date and original cost
- Assignment - each owner the weapon has been assigned to during its life
- Location - the current location of the weapon, and each prior location of the weapon, including repairs and weapon transfers

Electronic Forms can be created to record key activities in the life of each weapon:
- acquisition of the weapon
- requests for new weapons, weapon shipments, transfers, repairs, and destruction
- transfers of weapons
- destruction of weapons
- repairs to the weapon, including parts used in the repair and identification of the Armorer who certified the weapon
- 3-part weapon repair tags can be printed and attached to each weapon, providing:
- associated Gear that has serial numbers, such as Scopes and Radios
- accessories without serial numbers, such as trigger locks, holsters, cases, cleaning kits, magazines, protective vests, and scopes
  - a receipt that can be given to the owner when the weapon is presented for repair
  - a parts list that can be filled in by the Armorer during the repair and certification process
  - a stub that remains attached to the weapon while it is being repaired

New VirtualLabels/VirtualDoxx features available as of July 2006:
- The internal Spreadsheet has been enhanced to show the source of data in the first column next to the row number:
- Keyboard - data entered by keyboard
- File - data imported from a File
- Sample Data - supplied for testing as part of the label design
- Database - data retrieved in a VirtualDoxx database search
- Queue - data retrieved from a VirtualDoxx queue

New VirtualDoxx features available as of May 2006:
- Archive Box Processing has been added as a new feature.
- This allows a Customer or Dealer to:
- create Archive Box Labels, with optional sequential barcodes
- import or type in Archive Box data detailing each box to be archived
- for each Archive Box, capture Location, Sub-Location, Shelf, Bin, Planned Destruction Data, Destruction Method, and other information
- import or type in Record data about each item in the box, linking each record to the box in which it is stored
- search the database for Archive Boxes and see all the records in each box
- view, update, and e-mail box information, including a list of contents
- use barcode scanners to track box location transfers, check-in, and check-out
- Dealers can set up a separate project for each of their customers, with custom data fields captured in the database for each customer record
- Dealers can give customers secure view-only access to box information on the Web - without software installation
- SOON - create a box transmittal and reconciliation form detailing box contents

New VirtualLabels/VirtualDoxx features available as of February 2006:
- For very complex print requirements, VirtualLabels/VirtualDoxx can start multiple print jobs from one set of data.
- This allows more than one die-cut to be used, in separate paper trays or printers.
- For example, Printer Tray #1 has 6-up Folder labels, while Tray #2 has 30-up Name labels.
- Each set of data could generate 1 Folder label and 5 Name labels in separate print jobs, from a single print request.

New VirtualLabels/VirtualDoxx features available as of February 2006:
- Added a new 'Print Position' field on the single label screen.
- This print position shows the next empty label position available for printing, but can be changed.
- If you enter a value of 4, your label data will be printed in the 4th position on the page.
- This allows you to re-use a label sheet with some missing labels, but only on INK-JET printers.

- WARNING: You should NOT re-use a sheet with missing labels in a LASER printer, because the
- small amount of adhesive remaining where the labels were peeled off can gum up the hot printer paper path, due to heat

New VirtualLabels/VirtualDoxx features available as of January 2006:
- Print directly from the data spreadsheet or single label screen

New VirtualDoxx features available as of November 2005:
- New Project Control Panel screen summarizes the state of each customer project
- Data fields - customized for each project
- Users who have access
- Locations to which records can be transferred
- Document Types used on the project
- Forms used on the project
- Project Queues used for Workflow, including number of items and date/time of oldest and newest items
- Alerts - critical 'To-Do' tasks
- Retention Schedules controlling archiving and destruction, customizable for each record type

New Tracking screen provides easy, rapid check-in and check-out of records using a barcode scanner
- Simply scan the barcode onthe folder, then scan a destination barcode
- VirtualDoxx tracks the location of each record throughout its life, even when archived or destroyed

Enhancements to label and page preview
- The print previews can be moved around the screen for viewing by simply clicking and dragging in the image
- The preview automatically expands or contracts as you zoom in or out

New VirtualDoxx features available as of August 2005:
- Database Search allows you to search for previously entered transactions, records, or documents
- You can search by any project data field, as well as status, location, and entry date
- The search criteria can contain partial values, e.g. 'Smi%' to locate all customers named Smith
- The results of the search are displayed in a Tree containing expandable nodes

New VirtualLabels/VirtualDoxx features available as of June 2005:
- 'Delete Row' CheckBoxes to flag individual rows in spreadsheet for removal
- New Button to delete all checked rows
- Online Duplicate checking feature to identify labels already printed
- New Button to delete all rows identified as duplicates already printed

New VirtualLabels/VirtualDoxx features available as of June 2005:
- New Tab for Single Label data entry screen
- VirtualDoxx Database View and File System View screens added
- Updated Icons

New VirtualLabels/VirtualDoxx features available as of April 2005:
- Line Numbers in the internal spreadsheet

New VirtualLabels/VirtualDoxx features available as of March 2005:
- Ruler on the label preview - shows actual size of label in inches
- Improved fonts in label preview

New VirtualLabels/VirtualDoxx features available as of March 2005:
- Magnifier on the label preview - zoom in or out from 25% to 300% of original size
- Scroll bars on the label preview
- New Icons
- Improvements to the internal spreadsheet
- Restore Data button to refresh data previously shown in page preview
- Help Screen displays your system configuration - screen size, etc.
 

October 2011 – Virtual Doxx releases new version of Microsoft software for handheld RFID and bar code scanners.

October 2011 – SmartTraxx implemented for State of Arizona Crime Lab (CSI) to track crime scene evidence and the file folder records used to document evidence exams and results.

September – SmartTraxxRFID selected by archive box storage center in Costa Rica, Central America for tracking documents, records and archive boxes, utilizing RFID radio wave technology.

August 2011 – Virtual Doxx announces support for USB-connected RFID/Bar Code scanner that can scan one or many items at-at-a-time for check IN/OUT and/or for the transfer of items to boxes or containers.

July 2011 – SmartTraxxRFID implemented by Leason Ellis Law Firm.  Relabeled existing folders with RFIDSmartLabels.  Implemented USB RFID/Bar Code scanner for check In/Out and portable scanner to inventory and FIND files.

June 2011 – SmartTraxx for Law Enforcement implemented for tracking weapons and gear to police officers.  Includes RFIDSmartDoorway for tracking officers, weapons and gear traveling to and from the Armory, as well as duty cycles for cleanings, inspections and test firings.

May 2011 – Virtual Doxx announces new feature to create CAD drawings of storage repositories to visually track via numbers and color-coding the usage and availability of shelf space in a storage area.

April 2011 – ARMS Armory Management System with RFID implemented for US Military Base.  Installed at Military Armory to track the weapons and gear issued to and returned by officers.

March 2011 – Virtual Doxx provides the US Department of Homeland Security with in-the-field Active RFID proof-of-concept for tracking officers, vehicles, assets and victims during natural disasters or terrorist attacks.

February 2011 – SmartTraxx RFID implemented by Nigerian Government for RFID tracking of approximately 2,000,000 file folder records.

January 2011 – SmartTraxx Medical Record tracking system implemented for Emory Healthcare in Atlanta, utilizing the data center, Internet 'cloud-based' solution from Virtual Doxx.  For 100,000's of Records, the system is used by 7 departments with over 12,000 transactions per month.

November 2010 – SmartTraxx for Law Enforcement implemented for tracking evidence.  Bar codes are placed on shelves, drawers, pallets, room doors etc. and bar code labels are placed on evidence and evidence containers.  Items are 'scanned to their locations'.  All evidence items are checked IN and Out with RFID using bar codes, and recipient signs electronic signature pad to validate transfer-of-custody.  All evidence originated is tagged with bar codes and all movements are saved to Chain-of-Custody reports, including electronic signatures. 

October 2010 – SmartTraxxRFID implemented for Cayman Island law firm specializing in legal services for financial hedge fund companies.  Printed and applied color-coded RFIDSmartLabels to approx 14,000 expandable pocket legal file folders.  Implemented Virtual Doxx's patent pending RFID In/Out Controller to track files at the file room computer workstation, and portable RFID scanner to inventory and find files.

September 2010 – SmartTraxxRFID implemented for a State Government's Licensure Department, to track file folder records holding applications for State License, correspondence and the License certificate when issued.  Utilizes RFIDSmartDoorway to track files IN/OUT, with RFID equipment installed in stand-up portals similar to a retail store.

August 2010 – Virtual Doxx upgrades from EJB2 to EJB3, enhancing overall capabilities and cross-language support.

August 2010 – SmartTraxxRFID implemented for US Military to track military insignia and provide anti-theft security with RFID.  Labels were pre-printed and applied to poly sealable pouches to house approximately 27,000 item types and over 100,000 items.  RFID antennas at doorway track people and items.  If an item is about to leave the repository without authorization, an alarm and flashing lights are triggered.

July 2010 – SmartTraxx RFID for Museum Artifact Tracking implemented by the State of California to tag and track over 600,000 museum artifacts and the containers into which they are placed for storage when not on display.

July 2010 – SmartTraxxRFID for Asset Tracking implemented for major US consulting firm, to tag and track assets being relocated with large organizations relocate facilities.  Includes mobile RFID portals to track assets onto trucks, off of trucks and to specific facility locations.  Handheld RFID scanners are used to track assets within facilities and onto shipping containers for transfer.

June 2010 – Virtual Doxx implements ARMS Armory Management System for Nuclear Power Plant.  System includes RFID tags on each officer and the 7 item types (weapons and gear) issued to the security officer.  When officer exits Armory, the items 'on their person' displays as photographs on a flat screen monitor.  Officer validates all items are accounted for, and the items are automatically checked-out to each officer based on the RFID ID Card issued to them and that is also 'on their person'.

May 2010 – SmartTraxx implemented for US Military for tracking pathological brain specimens from humans and animals.  Common and scientific data about the specimens was made available on-line via the 'cloud', so that researches worldwide have the ability to query the database and Request needed specimens.

April 2010 – Virtual Doxx implements SmartTraxx for the Tanzanian Government in Africa, to label and track file folder records for the National Housing Authority.

March 2010 – Virtual Doxx releases RFIDSmartDesktop RFID detectors with innovative 'auto database update' of item locations, based on the location at which the USB-connected RFIDSmartDesktop RFID detector is located.

January 2010 – Virtual Doxx releases RFIDSmartOffice RFID detection-zones, to passively track items that pass through choke points and/or that are located in offices or work areas.

December 2009 – First implementation of SmartTraxx for Law Enforcement.  Utilized to track records and manage records against the State's Record Classification/Retention Schedule.  Records are queued for archive and/or destruction based on State mandated rules case disposition date.

October 15, 2009 – Executions patent application for RFIDSmartLabel for file folder records, that enables sheeted RFID labels to be printed on standard ink jet printers to print labels with color-coding, text and bar code, and the RFID inlay is on the underside of the label.  Virtual Doxx's RFIDSmartLabel enables printing of a single label to originate a new file folder record, eliminating

August 2009 – SmartTraxx implemented for one of the nation's most prestigious teaching hospitals, to label and track medical records across multiple clinics.

May 2009 – SmartTraxx implemented for US Federal Government agency to track employee files, including employment, travel, expense, and credit card file folder records.

February 2009 – SmartTraxx implemented for State Court System, with integration to the  Administrative Office of the Courts statewide case management system, including bi-directional nightly data import/export routines.  Software tracks the locations and pull-lists for records due for each Court, Judge and Docket.

November 2008 – Virtual Doxx integrates with largest provider of case management, docketing systems etc. for the law firm marketplace.

June 2008 – US Government standards and technology division implements SmartTraxx to index and track large repository of computer media used in forensic litigations.  Database structure includes software application 'parent' and media 'children'.

June 2008 - State of California implements Virtual Labels for highly customized color-coded labels for one of the State's largest file repositories.

June 2008 - Virtual Doxx announces support of new and improved Portable RFID Reader with File Folder/Item 'Find' & 'Inventory' features.

May 2008 - U.S. Government Agency implements SmartTraxxRFID to tag Contract & Grant files with Radio Frequency identifiers. Includes photo-eye sensors and RFID antennas on both sides of file room doorway and employee name cards that track what goes In or Out, the date and time, the Record(s) and the Person that was moving the Record(s).  This agency utilizes the Hosted, Internet version of SmartTraxx.

May 2008 - Virtual Doxx announces new browser-based “Casual User Interface”.  Enables any User with a browser to Search the database to determine the location and status of items, and to Request and/or Transfer items.

April 2008 – Virtual Doxx announces release of the RFIDSmartDoorway to passively track items that go In or Out of a door, and, that also tracks the person that moved the item(s).

March 2008 – Major DoD contractor centralizes multiple legacy databases into a centralized Records Management database, used to generate color-coded, bar coded labels for storage of computer media, file folders, engineering drawings and manuals/binders.

February 2008 - SmartTraxx RFID technology is implemented for the USA's 20^th largest Intellectual Property law firm to track and manage Patent, Copyright & Trademark files.  Firm tracks files IN and OUT using RFID antenna and infrared sensors for IN or OUT.  Firm inventories files in circulation twice a week with portable scanners, and conducts 'missing file searches' with portable scanner as file room staff 'runners' circulate and/or as needed.  The software is hosted in Virtual Doxx's commercial data center location, meaning no software had to be installed on internal server(s).

August 2007 – Virtual Doxx releases new, improved Microsoft software application for handheld bar code and RFID scanners.

June 2007 – First SmartTraxx license-free local server installation with license-free Server Stack, including Java, Linux and MySQL.

March 2007 – First SmartTraxx RFID installation.  For a State Prosecutor's Office, installed felony case record bar code IN/OUT tracking system, with portable RFID scanner to inventory files-in-circulation and to FIND missing files.

September 2006 – Virtual Doxx receives contract from US Federal Government for the ARMS Armory Management System for tracking weapons and gear to sites worldwide.  ARMS provides complete chain-of-custody of all weapon and gear issuances, movements and shipments worldwide.

June 2006 – Virtual Doxx releases 'Item Requestor' software feature-set.

February 2006 – First delivery of SmartTraxx hosted/Internet-based tracking system for customer.

December 2006 – First delivery of SmartTraxx bar code tracking system for customer.

September 2006 – First delivery of commercial iteration of Virtual Doxx software for customer. 

July 2004 – Development of software initiates